Title
Request to Issue RFP for Tal Wi Wi Water Services/Testing
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals (RFP) for professional services for Tal Wi Wi water services and testing. The total estimated annual cost for the contract is $100,000. The aggregate amount over the life of the contract will not exceed $500,000.
Report
Summary
The current contract to maintain water distribution equipment will expire on March 31, 2018.
The Aviation Department acquired the former Tal Wi Wi Ranch in 2000 to protect Luke Air Force Base's airspace. The property is approximately 872 acres in size and is located north of Luke Air Force Base. The Aviation Department installed equipment for a non-community water distribution system, including a potable water tank, and monitoring and pump equipment.
The contract awarded from the RFP will require a water distribution system operator, who is licensed by the Arizona Department of Environmental Quality, to perform operating and maintenance tasks associated with the Tal Wi Wi Ranch water system. The tasks include maintenance of chlorination equipment and monitors, trouble-shooting call-outs to sites, replacement of non-capital equipment, minor repair of capital equipment, and checking nitrates and chlorine levels for public safety.
Procurement Information
The proposal evaluation criteria with the corresponding points (up to 1,000 points are available) are as follows:
- Firm Experience and Qualifications (250 points).
- Staff Experience and Qualifications (200 points).
- Method of Approach (200 points).
- Certificates and Licenses (100 points).
- Price (250 points).
It is anticipated that the RFP will be issued following City Council approval.
Contract Term
The term of the contract will be three years, with two one-year options to extend the term, which may be exercised by the Aviation Director or his designee.
Financial Impact
The total estimated annual cost for the contract is $100,000. The aggregate amount over the life of the contract will not exceed $500,000. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
This item was recommended for approval by the Downtown, Aviation, Economy and Innovation Subcommittee on Jan. 17, 2018 by a vote of 4-0.
Location
9801 N. Litchfield Road, El Mirage, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.