...Title
Purchase Street Sweepers - COOP 21-071 (Ordinance S-47487)
Description
Request to authorize the City Manager, or his designee, to use a cooperative agreement with Balar Holding Corp. dba Balar Equipment Company for the one-time purchase of seven street sweepers for the Public Works Department. The cooperative contract was established by the Arizona Department of Transportation under solicitation number BPM002883. Further request to authorize the City Controller to disburse all funds related to this item. The total contract amount will not exceed $2,119,038.
...Report
Summary
Street sweepers are purchased in accordance with Particulate Matter (PM-10) guidelines using Maricopa Association of Governments (MAG) funding to reimburse the City for 94.3 percent of the total cost. By using MAG funding and the State of Arizona contract, the City will save approximately $1.90 million as a result of the MAG reimbursement funding program. In addition, the City continually uses street sweepers as dust inhibitors and for pollution preventive measures. The seven sweepers will replace sweepers that are currently in Street Transportation Department's fleet and have reached the end of their useful life cycle or have become too costly to keep in operation.
Procurement Information
In accordance with Administrative Regulation 3.10, the City is authorized to use cooperative agreements from other public agencies. The agreement was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The Arizona Department of Transportation agreement covers the purchase of the street sweepers as required by the Public Works Department and was awarded on Oct. 30, 2020. The use of this cooperative agreement will provide the City significant discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative agreement offers the best value to the City.
Both the American Bar Association and National Institute of Government Purchasing endorse the use of cooperative agreements by municipalities and other public institutions. An established best practice in government procurement, cooperative agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Deputy Finance Director recommends that use of the cooperative agreement with Balar Holding Corp. dba Balar Equipment Company be accepted.
Contract Term
This one-time purchase will begin on or about April 7, 2021.
Financial Impact
The total agreement amount will not exceed $2,119,038. Funding is available in the Street Transportation Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.