Title
Aviation Department Electric Vehicle Charging Infrastructure - Engineering Services - AV09000103 (Ordinance S-51922) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with RS&H, Inc. to provide Engineering Services that include programming, schematic design, and possible construction administration and inspection services for the Aviation Department Electric Vehicle Charging Infrastructure project. Further request authorization to execute amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $400,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide modern and sustainable Electric Vehicle (EV) charging infrastructure for vehicles and associated equipment for the City of Phoenix Aviation Department. The EV charging infrastructure will be utilized at all Aviation campuses including Phoenix Sky Harbor International Airport, Phoenix Deer Valley and Phoenix Goodyear Airports. The infrastructure design shall align with Aviation goals in sustainability, resiliency, and applicable key performance indicators.
RS&H, Inc.'s services include, but are not limited to: identify and provide EV charging locations for EV vehicles and equipment in multiple locations; identify and provide separate recommendations focused on Aviation Fleet and public use EV charging infrastructure; identify and provide EV charging capacity needs (existing and future); identify and provide options for Level 3 and Level 2 chargers that are open protocol; identify and provide electrical requirements including electrical service entrance sections by location, based on needs; identify and provide options for EV infrastructure monitoring systems that tracks capacity, metering, usage, access control, and trends analysis with dashboards, graphics, and other elements; recommend and provide preliminary system specifications and anticipated production statistics; recommend and provide an optimized EV infrastructure for maximum energy savings and resiliency; recommend and provide design that includes consideration for future infrastructure and upgrades where applicable; and recommend and provide preliminary requirements for all anticipated/associated structural, electrical, mechanical, technology, Fire/Life/Safety/Security, and civil design work as required.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eight firms submitted proposals and are listed below.
Selected Firm
Rank 1: RS&H, Inc.
Additional Proposers
Rank 2: Stantec Consulting Services, Inc.
Rank 3: NV5, Inc.
Rank 4: Kimley-Horn and Associates, Inc.
Rank 5: GLHN Architects & Engineers, Inc.
Rank 6: Burns & McDonnell Engineering Company, Inc.
Rank 7: Affiliated Engineers, Inc.
Rank 8: Wright Engineering Corporation
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for RS&H, Inc. will not exceed $400,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport -2485 E. Buckeye Road
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Arizona
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Aviation Department.