Title
Cast Iron Water Transmission Main Replacement - Engineering Services - WS85508004 (Ordinance S-50585)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc. to provide Engineering Services that include design and possible construction administration and inspection for the Cast Iron Water Transmission Main Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $760,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace cast iron transmission mains in the central Phoenix area, including approximately 4,000 linear feet of 20-inch diameter transmission main along 9th Avenue between Roosevelt Street and Washington Street, approximately 1,600 linear feet of 14-inch transmission main along 44th Street from Van Buren Street to McKinley Street, and other cast iron replacements as identified within the design phase.
Entellus,Inc.'s services include but are not limited to: reviewing as-builts and providing recommendations for the alignment of the 20-inch water transmission main and the new parallel water distribution main, developing construction documents for 4,000 linear feet of transmission main along 9th Avenue between Roosevelt and Washington Streets, approximately 1,600 linear feet of water distribution main along 9th Avenue between Roosevelt Street and Taylor Street, developing construction documents for other areas requiring replacement of cast iron transmission mains as identified in the design phase, conducting geotechincal evaluation as necessary, and provide survey services as needed to support the field investigation and design at each location. Entellus,Inc. will also identify all utility locations vertically and horizontally along the pipeline route, coordinate with the City potholing contractor as necessary to establish utility locations, prepare opinion of probable cost for construction, obtain all applicable permits, assist with developing detailed shutdown plans, provide data reflection changes to the asset registry in the City's computer maintenance management systems and GIS, and assist with the development of scope documents for Job Order Contract support agreements.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: Entellus,Inc.
Additional Proposers
Rank 2: Sunrise Engineering, Inc.
Rank 3: Stantec Consulting Services Inc.
Rank 4: Burgess & Niple, Inc.
Contract Term
The term of the agreement is three years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc., will not exceed $760,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
General Location: 9th Avenue between Roosevelt Street and Washington Street and 44th Street from Van Buren Street to McKinley Street
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, the Water Services Department and the City Engineer.