Title
Request Authorization to Enter into Applicant Agreement with Arizona Department of Emergency and Military Affairs for Mandan Street Flood Mitigation Project (Ordinance S-47056)
Description
Request to authorize the City Manager, or his designee, to enter into an Applicant Agreement with the Arizona Department of Emergency and Military Affairs (Arizona DEMA) for the Mandan Street Flood Mitigation Project. This agreement specifies rights and responsibilities between agencies and the ability for the City to request Arizona DEMA reimbursement costs associated with the 2017 Pre-Disaster Mitigation Program. Further request to authorize the City Treasurer to accept all funds related to this agreement.
Report
Summary
The purpose of this Applicant Agreement is to specify the rights and responsibilities of Arizona DEMA in administering the distribution of 2017 Pre-Disaster Mitigation (PDM) funds to the City of Phoenix (as the Subrecipient), as well as the rights and responsibilities of the City as the recipient of these funds.
To take advantage of an opportunity for additional funding to reduce local and regional costs of the project, the City applied for grant funding through the Federal Emergency Management Agency (FEMA) PDM program, administered by the Arizona DEMA. The project was successful in the grant process and was awarded $692,377.50 in Spring 2019, with the remaining project costs to be split equally between the City and FCDMC.
Arizona DEMA will provide the City with $692,377.50 of the costs expended for approved services, supplies and equipment incurred during the agreement term, as referenced in the 2015 Hazard Mitigation Assistance Guidance based on Arizona DEMA’s award letter in April 2019. The City will provide Arizona DEMA with complete documentation of all expenditures of funds provided under this Agreement as soon as such documentation becomes available to the City. The City will provide all necessary financial and managerial resources to meet the terms and conditions of receiving funds under this Agreement. The City will use the funds provided by Arizona DEMA and the matching contributions made by the City and the Flood Control District of Maricopa County (FCDMC) to acquire the services, supplies and equipment identified in the agreement.
The City and FCDMC agreed to construct the Mandan Street Flood Mitigation Project and to split the project costs 50/50 between the City and the FCDMC. The project consists of constructing a floodwall behind several residential structures adjacent to the Phoenix Mountain Preserve and will help prevent flood hazards to several residential structures in the area. The FCDMC is the lead agency for the project.
The proposed flood mitigation project will have minimal impacts within the Phoenix Mountain Preserve boundary adjacent to the affected residential properties. However, due to these impacts and in accordance with Phoenix Charter Chapter XXVI, City of Phoenix Mountain Preserves, Section 3(c)4, the project received approval from the Parks and Recreation Board on April 26, 2018.
Contract Term
The initial term of the Applicant Agreement is through March 22, 2021, with two one-year options for the City to extend.
Financial Impact
The DEMA/FEMA grant will provide up to $692,377.50 toward the cost of the project.
Concurrence/Previous Council Action
- The Parks and Recreation Board approved the proposed project for City Council authorization on April 28, 2016. The City Council approved submission of an Arizona DEMA grant application for the project on May 4, 2016 (Ordinance S-42514).
- The Transportation and Infrastructure Subcommittee recommended City Council approval of the submission of an Arizona DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project by a vote of 4-0 at its May 9, 2017 meeting.
- The City Council approved submission of an Arizona DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project on June 21, 2017 (Ordinance S-43645).
- The Parks and Recreation Board approved a proposed modification of the original concept due to utility coordination efforts on April 26, 2018.
- The City Council approved to amend the IGA with the FCDMC for this project on April 15, 2020 (Ordinance S-46532).
- The Transportation, Infrastructure and Innovation Subcommittee recommended City Council approval to enter into an Applicant Agreement with Arizona DEMA by a vote of 3-0 at its Oct. 7, 2020 meeting.
Location
The proposed floodwall will be constructed in the vicinity of Mandan Street and Sacaton Street.
Council District: 6
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Public Works departments.