Title
Information Technology Equipment, Software and Services - RFA 15-210/GS35F-158CA - Amendment (Ordinance S-49378)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 141224 with Impression Technology to add additional funds and extend contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $52,000.
Report
Summary
This contract will provide the continued use of the Impression Technology imaging and data-capture system that is used to import and attach documentation in the Tax and License Information System called Tax Mantra. Tax Mantra is used by the Finance Department to research historical taxpayer information and is also used by the City Clerk Department for regulatory licensing. This software is the only way documentation can be added to taxpayer or regulatory records. Additional time is needed to allow for the procurement of a new contract and additional funds will allow for continuation of this crucial service without lapse.
Contract Term
Upon approval the contract will be extended through Jan. 28, 2025.
Financial Impact
Upon approval of $52,000 in additional funds, the revised aggregate value of the contract will not exceed $357,000. Funds are available in the Finance Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Information Technology Equipment, Software and Services Contract 141224 (Ordinance S-41901) on July 1, 2015 and (Ordinance S-46195) on Dec. 4, 2019.
Location
Physical address. 251 W. Washington St., Phoenix, Ariz. 85003
Council District: 7
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.