Title
Holiday Decorations on Central Avenue Agreement (Ordinance S-48621)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Saguaro Summit, LLC doing business as Christmas Light Decorators for the annual installation and removal of holiday decorations on Central Avenue between Baseline and Camelback Road. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $290,000.
Report
Summary
The Public Works Department is responsible for the holiday decorations that are displayed on Central Avenue from the week of Thanksgiving through early January. This agreement will provide materials, installation, maintenance, and removal of the holiday decorations annually. The decorations are installed in an alternating combination of lit and unlit banners, skyline, and pole decorations along Central Avenue between Baseline and Camelback roads.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing unusual nature. Christmas Light Decorators have acquired decorations for the City and are familiar with the design and requirements, and have the proven quality necessary to provide this service.
Contract Term
The one-year term of the agreement will begin on or about July 1, 2022. The agreement contains four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all options years is $290,000, including all applicable taxes, with an estimated annual expenditure of $58,000.
Funding is available in the Public Works Department's budget.
Location
Central Avenue between Baseline and Camelback Roads
Council Districts: 4, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.