Title
One-time Purchase of Mobile Stage Systems (Ordinance S-45394)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Century Industries, LLC for purchase of two mobile stage systems for the Parks and Recreation Department. This contract will have a one-time expenditure of $274,348. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is requesting to purchase two mobile stage systems on behalf of the Parks and Recreation Department. These mobile stage systems are professional stages that offer outdoor covered staging for use at sites citywide for several large-scale community events, such as Light up the Sky, Electric Light Parade, and Rock 'n' Roll Arizona Marathon. Currently, the Parks and Recreation Department has two mobile stage systems that are used but have reached the end of their life cycle. These new systems will allow for safe and easy set-up and will no longer require a Commercial Driver's License due to lower gross vehicle weight.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a sole source determination memo. The mobile stage systems from Century Industries are patented equipment that may only be purchased through this vendor.
Contract Term
This contract will begin on or about March 1, 2019, for the one-time purchase of two mobile stage systems.
Financial Impact
Expenditures will not exceed $274,348 over the life of the contract. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Deanna Jonovich, and the Public Works and Parks and Recreation departments.