Title
Leak Detection Equipment and Services (Ordinance S-45592)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Construction Product Marketing, LLC to provide Leak Detection Equipment and Services for the Water Services Department (WSD). The requested amount will not exceed $950,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The WSD is seeking a five-year equipment contract to purchase Water Distribution System leak detection equipment and services for pinpointing leaks using advanced technology. The contract will assist in reducing water loss and damage to City streets. Using new technologies in leak detection equipment and services, this citywide effort will result in significant reductions in both the time it takes to locate leaks and the associated costs to service them.
Procurement Information
Solicitation No. IFB-1718-WDD-116 was conducted as a two-part IFB in accordance with Administrative Regulation (AR) 3.10. One Bid was received from Construction Product Marketing, LLC. The results are listed below:
Leak detection equipment purchase $115,750 (Year 1)
Annual subscription/sofware license $7,500
Service support $30,000
Total cost: $153,250
In accordance with AR 3.10, the selection was made on the basis of Best Value. The WSD Director recommends the offer from Construction Product Marketing, LLC be accepted as the best value and most advantageous to the City.
Contract Term
The contract term shall begin on or about May 1, 2019, for a five-year term, with an end date of April 30, 2024. There are no options to extend the contract.
Financial Impact
The five-year aggregate contract value is $950,000 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by the Deputy City Manager Karen Peters and the Water Services Department.