Title
Industrial and Maintenance, Repair, and Operations Supplies Contract Extension and Additional Funding (Ordinance S-45061)
Description
Request to authorize the City Manager, or his designee, to extend State of Arizona Cooperative Agreements 146493 (Border States Electric Supply), 146347 (Voss Lighting), 146366 (Electric Supply), 146346 (Fastenal) and 146348 (WESCO dba Brown Wholesale Electric) and increase funding by an additional amount of $4,000,000, so that these vendors can continue to provide Industrial Maintenance and Repair related equipment and parts to all City departments, which are essential to all citywide operations. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The State of Arizona is in the process of issuing a solicitation for a cooperative agreement and the City is requesting an extension along with funding of the existing contracts until the solicitation is completed by the State. The requested extension and funding of these contracts is open to all departments and is for lighting hardware critical and essential to the continued business and operations of the City of Phoenix. The contracts provide for lighting hardware, emergency lighting, traffic lamps, construction lighting, and ballasts. Significant users of the contracts include Public Works, Water, Aviation, Streets, Convention Center, and Fire departments.
Contract Term
This request is for a month to month contract renewal, not to exceed 12 months, continuing through Jan. 31, 2020.
Financial Impact
The contracts value will increase by an estimated $4,000,000 annual expenditure and the total amount over the life of the contract including this extension shall not exceed $10,000,000. The appropriate funding is available in various departments' budgets listed above.
Concurrence/Previous Council Action
The State of Arizona Agreements were awarded Feb. 1, 2014 from solicitation ADSPO14-00003418, and were subsequently formally adopted by the City of Phoenix through Cooperative Agreements on July 1, 2016 and formally funded through Council on June 22, 2016, original payment authority (Ordinance S-42687).
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.