Title
Wireless Radio Maintenance and Repair, Southwest LAN Connections, LLC - Amendment (Ordinance S-48581)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 154184 with Southwest LAN Connections, LLC, to provide additional funding to the contract. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $400,000.
Report
Summary
The purpose of this amendment is to increase spending authority to Southwest LAN Connections, LLC, which is responsible for providing on-site professional installation and maintenance services to include labor, parts, software upgrade services as well as replacement and/or repair of wireless system components for the Water Services Department (WSD).
This amendment is necessary because WSD needs to replace and upgrade approximately 200 wireless radios that have reached end-of-life. The current manufacturer will no longer produce or repair the radios due to a shortage of parts and increased production costs. These wireless radios are used in hard-to-reach areas such as mountaintops and remote sites for the Supervisory Control and Data Acquisition wireless radio system.
Contract Term
The agreement's term will remain unchanged, ending on June 30, 2026.
Financial Impact
The initial authorization for agreement for Wireless Radio Maintenance and Repair was for an expenditure not-to-exceed $990,000. This amendment will increase authorization for the agreement by an additional $400,000, for a new total not-to-exceed value of $1.39 million.
Funding is available in the Water Services Department's Operating budget.
Concurrence/Previous Council Action
The City Council approved Wireless Radio Maintenance and Repair Agreement 154184 (Ordinance S-47551) on May 19, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.