Title
Oracle Software, Hardware, Support and Maintenance - Amendment (Ordinance S-51967) - Citywide
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 142562-AR-001 with Oracle America, Inc. for the purchase of products, services, cloud services, software licensing, support and maintenance for the Information Technology Services (ITS) Department and in support of multiple departments' applications, databases, computing hardware, maintenance agreements and technologies. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $13,000,000.
Report
Summary
The Oracle Master Agreement 142562-AR-001 establishes the foundation of public sector terms and conditions and identifies the broad type of goods/services allowable. The City uses Oracle applications and technologies in multiple departments and they are an integral part of the daily operations of the City. Oracle applications and technologies are used in several critical Citywide systems such as Customer Care and Billing System used for water and solid waste billing, the Human Capital Management System used for human resources and payroll functions, and Citywide Business Intelligence infrastructure.
ITS is the centralized managing partner overseeing departmental orders allowable under the Oracle Master Agreement. ITS assists with evaluating goods/services in use by the City including order processing and order management. Funding is needed for continued use of Oracle products, services, cloud services, software licensing, support and maintenance.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on April 21, 2026.
Financial Impact
Upon approval of $13,000,000 in additional funds, the revised aggregate value of the contract will not exceed $36,304,000. Funds are available in the various departments' operating budgets.
Concurrence/Previous Council Action
• Oracle Master Agreement, Contract 142562-AR-001 (Ordinance S-47326) on February 17, 2021.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-47524) on May 5, 2021.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-48632) on May 25, 2022.
• Oracle Software, Hardware, Support and Maintenance Contract, Contract 142562-AR-001 (Ordinance S-49815) on June 14, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson and the Information Technology Services Department.