Title
Aviation Department Airport Planning Consulting On-Call Services Fiscal Years 2025-26 to 2029-30 - Amendment (Ordinance S-52663) - District 8
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 162661 with Landrum & Brown, Incorporated to provide $5.3 million in additional Airport Planning On-Call Consulting Services and to authorize execution of a task order in an amount not to exceed $6.6 million for the Phoenix Sky Harbor International Airport West Terminal Development - Visioning and Advanced Terminal Planning project. Further request to authorize execution of amendments to the Master Agreement as necessary within the City Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in the amendment will not exceed $5.3 million.
Report
Summary
The purpose of this project is to define the next major expansion of Phoenix Sky Harbor International Airport. This project will create a unified vision and implementation framework for the West Terminal complex, one of the key long-term initiatives identified in the Comprehensive Asset Management Plan. The Visioning and Advanced Terminal Planning effort will lead to the development of a Program Definition Document. The document will define airline tenants, the terminal configuration, functionality, budget, schedule, and phasing strategies that best support Phoenix Sky Harbor International Airport's long-term operational, passenger and strategic goals. The project and the definition document will also serve as the foundation for the subsequent future design and construction of the new terminal.
This amendment is necessary because use of an Airport Planning Consulting On-Call Services contract allows the Aviation Department to address the timeline requirements and specialized terminal planning aspects of the project. To ensure Landrum & Brown, Incorporated's contract has sufficient capacity, staff recommends increasing the contract capacity and spending authority by an additional amount not to exceed $5.3 million to complete this project. This amendment will allow for issuance of the task order to Landrum & Brown Incorporated for an amount not to exceed $6.6 million for the Phoenix Sky Harbor International Airport West Terminal Development - Visioning and Advanced Terminal Planning project.
Contract Term
The term of the Master Agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial Master Agreement for Airport Planning Consulting On-Call Services was approved for an amount not to exceed $4 million, including all subconsultant and reimbursable costs. The amendment will increase the agreement by an amount no to exceed $5.3 million, for a new total amount not to exceed $9.3 million, including all subconsultant and reimbursable costs.
Funding for the amendment is available in the Aviation Department's Capital Improvement Program Budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Master Agreement 162661 (Ordinance S-51762) on March 26, 2025.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.