Title
Non-Municipal Landfill Disposal Services Contract - IFB 25-0496 Request for Award (Ordinance S-51651) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Calmat Co. dba Vulcan Materials Company to provide landfill disposal services for departments citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,611,500.
Report
Summary
This contract will provide the City with landfill disposal services at privately-owned landfills. These services will be utilized by the various departments, to dispose of specialized waste generated during their operations. Specifically, departments produce spoils consisting of asphalt, concrete, and dirt due to activities like excavations, the removal and replacement of damaged roads and sidewalks, and subgrade improvements to the right-of-right, throughout the Phoenix metropolitan area. The inert material is not accepted by the City's current waste service provider and must therefore be sent to a private landfill.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Calmat Co. dba Vulcan Materials Company.
Contract Term
The contract will begin on or about March 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,611,500. Funding is available through various departments' operating budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.