Title
Athletic Field Markings - Requirements Contract - IFB 18-052 (Ordinance S-44373)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Sport Lines LLC to purchase athletic field marking services for the Parks and Recreation Department. The aggregate contract value will not exceed $266,000, with an estimated annual expenditure of $53,200. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix Parks and Recreation Department manages events at numerous parks and recreational facilities throughout the City. This contract will provide athletic field marking services for a variety of sports, including football, soccer, field hockey, lacrosse, etc. The contractor will apply appropriate field markings for scheduled athletic events and re-line if necessary due to weather conditions.
Procurement Information
Invitation For Bid (IFB) 18-052 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on Jan. 12, 2018. The solicitation was sent to 20 potential bidders and posted on the Internet. The offer received was evaluated on price, responsiveness to specifications and responsibility to provide the required services. The price was determined to be fair and reasonable based on the market and previous contract pricing.
The Deputy Finance Director recommends that the offer from Sport Lines LLC be accepted as the lowest priced, responsive and responsible offer.
Contract Term
The term of the contract will be five years, which will begin on or about April 1, 2018.
Financial Impact
The aggregate contract value will not exceed $266,000, with an estimated annual expenditure of $53,200. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.