Title
Scanning Electrons Microscope and Maintenance Services Contract - IFB 24-0467 Request for Award (Ordinance S-51841) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with TESCAN USA Inc. to purchase a scanning electron microscope with maintenance services for the City of Phoenix Police Department (PPD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $900,000.
Report
Summary
Through this contract the PPD's Laboratory Services Bureau Trace Analysis Section will purchase a new Scanning Electron Microscope (SEM) with Energy Dispersive X-Ray Spectroscopy (EDS) and preventative maintenance services. The services will include annual SEM preventative maintenance and repair services with the option to purchase replacement parts. This purchase is necessary as the existing 12 year old equipment is at the end of its life cycle. The Laboratory Services Bureau Trace Analysis Section performs analysis on a wide variety of physical evidence including: gunshot residue, fibers, paints, explosives, tapes, and miscellaneous trace evidence (plastics, powders, etc.) related to various types of criminal investigations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted bids, two were deemed non-responsive, and one bid was deemed as responsive to the posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
TESCAN USA Inc.
Contract Term
The contract will begin on or about April 23, 2025, for a six-year term with a four-year option to extend.
Financial Impact
The aggregate contract value will not exceed $900,000. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.