Title
AMR Equipment, Software Support, Upgrades, and Maintenance - RFA-2425-WMD-686 - Request for Award (Ordinance S-52236) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Itron, Inc. to provide automatic meter reading equipment, software support, upgrades, and maintenance for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $73.5 million.
Report
Summary
The City uses Itron meter reading devices on all metered accounts in the Water Distribution System. This contract will provide necessary equipment and service to support the Itron meter reading devices, which includes the following: automatic meter reading (AMR) equipment, components, Temetra meter reading software and upgrades, as well as contractual and warranty support services for Field Collection System.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Special Circumstances Without Competition Determination Memo based on the following reason: the AMR water meters installed within the City of Phoenix are equipped with hardware and software proprietary to Itron, Inc., making them incompatible with AMR equipment from other manufacturers. Itron, Inc. is the single source provider for this proprietary equipment and software. Further request the City Council to grant an exception to Phoenix City Code 42-18 to authorize inclusion in the documents pertaining to this transaction of indemnification and liability waiver provisions that would otherwise be prohibited.
Contract Term
The contract will begin on or about July 1, 2025, for a seven-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $73.5 million for the seven-year plus two one-year-options aggregate term.
Funding is available in the Water Services Department’s Operating and Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.