Title
Phoenix Sky Harbor International Airport Terminal 4 Garage Lighting Replacement - Design-Bid-Build Services - AV15000052 (Ordinance S-45147)
Description
Request to authorize the City Manager, or his designee, to accept Kimbrell Electric, Inc. as the lowest-priced, responsive and responsible bidder, and to enter into an agreement with Kimbrell Electric, Inc. for Design-Bid-Build Services for the Phoenix Sky Harbor International Airport Terminal 4 Garage Lighting Replacement project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,769,503.26.
Report
Summary
The purpose of this project is to replace the approximately 3,000 existing High Pressure Sodium (HPS) luminaires in the Terminal 4 Parking Garage, stairwells, and roof with new Light Emitting Diode (LED) luminaires.
Kimbrell Electric Inc.’s services include, but are not limited to: replacing the existing HPS luminaires in the Terminal 4 Parking Garage, stairwells and roof with new LED luminaires; most fixture types ‘LP’ are to be replaced with NEMA I7-15P; garage stairwells will utilize wall and ceiling mounted luminaries; roof work includes removal and replacement of the heads of the pole fixtures, all conductors from the handhole to the head and electrostatically paint existing poles to match color of new fixture heads and other work as required for this project. Approved alternate work will include, but not limited to: replacing existing wall mount luminaires located in the Terminal 4 Parking Garage helices with new LED wall mount luminaires and wireless controls.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Seven bids were received on Sept. 25, 2018, and were sent to the Equal Opportunity Department (EOD) for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Small Business Enterprise (SBE).
The Engineer's Estimate and the three lowest responsive, responsible bidders are listed below:
Engineer's Estimate: $4,718,473.00
Kimbrell Electric, Inc.: $3,769,503.26
Hawkeye Electric, Inc.: $3,817,406.26
LOR Construction, Inc.: $4,333,550.00
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Brycon Corporation
Fluoresco Services, LLC
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 192 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value will not exceed $3,769,503.26, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.