Title
Financial Reporting Software - RFP-19-056 - Amendment (Ordinance S-52484) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment and add additional expenditures to Contract 151036 with IGM Technology Corp. to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $32,500.
Report
Summary
This contract provides the Gravity cloud-based software solution, which facilitates an interface between City’s SAP software and the Annual Comprehensive Financial Report (ACFR) system. Gravity offers scalability to support multiple users working concurrently on the ACFR, an intuitive and user-friendly interface and collaboration tools for managing large documents. Additionally, it includes workflow and project management features such as scheduling, reviewing, commenting, comprehensive reporting and maintaining an audit log.
This extension will support the annual process of the preparation of the ACFR and related financial documents.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended through December 31, 2026.
Financial Impact
Upon approval of $32,500 in additional funds, the revised aggregate value of the contract will not exceed $181,500. Funds are available in the Finance Department’s operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Financial Reporting Software Contract 151036 (Ordinance S-46025) on September 18, 2019.
• Financial Reporting Software Contract 151036 (Ordinance S-51166) on August 26, 2024.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.