Title
Custodial Services Police Department - Requirements Contract - RFP 22-067 (Ordinance S-48556)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with 3H Service System, Inc., to purchase Custodial Services for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $7,100,000.
Report
Summary
The Police Department is contracting for custodial services to maintain 24 facilities in a clean and hygienic state to promote the health and safety of employees and members of the public. Custodial services support the City's objective to provide public safety workers with the facilities necessary to professionally meet City and regional public safety needs and best serve residents.
Procurement Information
RFP 22-067 was conducted in accordance with Administrative Regulation 3.10. There were 11 offers received by the Procurement Division on Feb. 9, 2022. The notification was sent to 252 suppliers and was publicly posted and available for download from the City's website.
The proposals were scored by a five member evaluation panel based on the following criteria:
Method of Approach - 400
Experience and Qualifications - 300
Capacity - 200
Price - 100
The Assistant Finance Director recommends that the offer from 3H Service System, Inc., be accepted as the highest scored, responsive, and responsible offer that is most advantageous to the City.
Contract Term
The contract will begin on July 1, 2022. The initial term of the contract will be for two years with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $7,100,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Finance and Police departments.