Title
Contracts for Purchase of New Vehicles - State of Arizona Contract ADSPO17-00006937 (Ordinance S-43943)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative Contracts awarded as a result of solicitation ADSPO17-00006937 and to enter into contracts with Courtesy Chevrolet, Larry Miller Toyota, LHM Ram Chrysler Jeep Dodge, and Sanderson Ford, Inc., for the purchase of new vehicles. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $5.6 million, but no City funds will be used because these vehicles are being purchased on behalf of the Federal Transit Administration.
Report
Summary
The City of Phoenix, as the designated recipient of federal funds, will purchase new vehicles on behalf of grant subrecipients of the Federal Transit Administration's Enhanced Mobility of Seniors and Individuals with Disabilities Section 5310 program. The grant subrecipients (non-profit agencies who serve the elderly and people with disabilities) will be the owner of record for the vehicles and the City of Phoenix will be the lienholder of record during the time there is a federal interest in the asset.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Cooperative agreements allow the City to benefit from national government pricing and volume discounts. The State of Arizona contracts cover the purchase of new vehicles and were awarded April 1, 2017.
Contract Term
The five-year contract term shall begin on or about Nov. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $5.6 million.
No City funds will be used for these contracts. The City of Phoenix, as designated recipient for FTA grants, will purchase vehicles on behalf of FTA Section 5310 grant subrecipients using the FTA funds allocated to those subrecipients and local matching funds provided by the subrecipients, and there is no financial impact to the City.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.