Title
Project Management Assistance Services - Professional Services (Ordinance S-52885) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with Topaz Engineering, Inc. to provide Professional Services that include project management assistance. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $500,000.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this agreement is to continue providing project management services necessary to the existing projects that Topaz Engineering, Inc. is handling for the City of Phoenix, Street Transportation Department, Design and Construction Management Division.
Topaz Engineering, Inc.’s services include, but are not limited to: provide comprehensive constructability and drainage report reviews to identify potential risks, reduce construction conflicts, improve schedule reliability, and optimize construction sequencing. Topaz Engineering, Inc.'s involvement during constructability review will help ensure that designs are practical, cost-effective, and align with field conditions and operational constraints.
Procurement Information
Topaz Engineering, Inc. was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to produce professional services as opposed to an advertised selection process, meeting project deadlines, ensuring continuity, and making the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Topaz Engineering, Inc. will not exceed $500,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Street Transportation Department and the City Engineer.