Title
Exclusive Parking Management Services Contract RFP 24-0063 - Request for Award (Ordinance S-50847)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ace Parking III, LLC. to provide parking management services for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Controller to disburse all funds related to this item. The annual cost of the contract is $3,000,000 with a total contract value not to exceed $15,000,000 for the initial term.
Summary
The PCCD is responsible for the management and operation of the City parking program. This contract will provide parking management services for the PCCD. Contractor shall manage and operate 12 city owned parking facilities including five convention center garages, four downtown garages and three surface parking lots. The scope of services shall include staffing for event, transient and monthly parking, issuance of parking passes, enforcement, administrative oversight, revenue collection, janitorial services, and minor facility maintenance. Contractor will manage the aforementioned parking facilities in accordance with the policies and procedures established by PCCD and in accordance with parking industry standards and best practices.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach to the Scope of Work (0-300 points)
Company Resources (0-150 points)
Qualifications and Experience (0-300 points)
Cost of Services (0-250 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Ace Parking III, LLC.: 1,000 points
Contract Term
The contract will begin on or about July 1, 2024, for a five-year term with one five-year option to extend.
Financial Impact
The initial contract value will not exceed $15,000,000. The cost of the contract will be offset by revenues generated from parking operations.
Funding is available in the Phoenix Convention Center, Public Works and Police departments' operating budgets.
Location
Phoenix Convention Center and Downtown Facilities
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center, Public Works and Police departments.