Title
Fiscal Year 2020 Federal Tap HAWK Installation - Design-Bid-Build Services - ST89330233 (Ordinance S-49415)
Description
Request to authorize the City Manager, or his designee, to accept AJP Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with AJP Electric, Inc. for Design-Bid-Build Services for the Fiscal Year 2020 Federal Tap High-intensity Activated Crosswalk Installation project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,967,006.
Report
Summary
The purpose of this project is to provide safe and Americans with Disabilities Act (ADA) compliant pedestrian crossings.
AJP Electric, Inc.'s services include, but are not limited to: new ADA compliant ramps and new High-intensity Activated Crosswalk (HAWK) signals at the multiple locations.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. One bid was received on Dec. 20, 2022 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the one lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $2,166,008
AJP Electric, Inc. $2,967,006
Although the bid exceeds the Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 360 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for AJP Electric, Inc. will not exceed $2,967,006, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
AJP Electric, Inc. will work with the City of Phoenix Street Transportation Department on public outreach, if needed.
Location
- Thomas Rd. and Dayton St.
- Buckeye Rd. and 16th Ave.
- Colter St. and 7th Ave.
- Osborn Rd. and 13th Ave.
- Peoria Ave. and 17th Ave.
- Virginia Ave. and 16th St.
Council Districts: 3, 4 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.