Title
Landfill Services (Water Services Department) - Requirements Contract - RFA 19-077 (Ordinance S-45319)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Salt River Landfill, a Division of Salt River Pima-Maricopa Indian Community, to provide landfill services for the Water Services Department in the East Valley. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $4,688,000, with an annual expenditure of $937,600.
Report
Summary
This contract will provide the Water Services Department with landfill services for disposal primarily of water treatment plant sludge and also green waste generated at the Val Vista Water Treatment Plant (WTP) located in Mesa. The Val Vista WTP treatment plant filters organic and inorganic particles from the water during the treatment process. The sludge is loaded into trailers and hauled to the landfill for disposal. A landfill near the WTP is required because of the volume of material and hauling costs associated with transportation for disposal.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which stated that the proximity of the Salt River Landfill to the Val Vista Water Treatment Plant and the lack of alternate landfills near the area makes it the most cost effective solution for disposal of water treatment plant sludge. Also, during high volume production periods, a nearby disposal location is needed to minimize the turnaround time for hauling units to ensure production is not negatively impacted.
The Deputy Finance Director recommends that the contract with Salt River Landfill, a Division of Salt River Pima-Maricopa Indian Community, be accepted.
Contract Term
The five-year contract term will begin on or about Feb. 1, 2019.
Financial Impact
The five-year contract value will not exceed $4,688,000, with an annual expenditure of $937,600. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.