Title
3M Bibliotheca Equipment Maintenance and Support - Maricopa County Contract Serial 16015 - Requirements Contract (Ordinance S-47172)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 147966 with Bibliotheca LLC for the purchase of 3M equipment, maintenance, and repair services for the Library Department. The additional amount of $807,000 is needed for operating system upgrades, repairs, replacement, and to purchase additional equipment due to protocols implemented by the Library Department due to the pandemic. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $807,000.
Report
Summary
This contract currently provides the library branches with equipment, maintenance, and support for the Library's existing 3M, which is used for self-check kiosks, radio-frequency identification (RFID) tags and pads, and building occupancy management. Additional maintenance and support funding is necessary due to unanticipated upgrades to operating systems and security replacements. Due to the Library Department's pandemic response measures, additional equipment and services are needed to continue operating self-check kiosks, building occupancy management software, accommodate the increased demand for RFID tags and pads, and replace inoperable RFID gates. Building occupancy management software, cameras, and sensors are crucial in maintaining social distancing measures as the software and equipment will continually monitor customer counts in a given area of a library branch.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term is May 25, 2016 through Sept. 30, 2021.
Financial Impact
Upon approval of $807,000 in additional funds, the revised aggregate value of the contract will not exceed $2,607,000. Funds are available in the Library Department's budget.
Concurrence/Previous Council Action
The contract was originally approved by City Council on March 23, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Jeff Barton and the Library Department.