Title
Authorization to Issue a Request for Qualifications to Create a Qualified Vendor List for Solar Installations on City Property
Description
This report requests the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to issue a Request for Qualifications (RFQu) to create a Qualified Vendor List (QVL) for solar services. The requested procurement process will result in a recommended Qualified Vendors List and associated contracts for City Council approval in the fall.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
On Feb. 7, 2018, City Council approved the creation of a QVL for solar contractors with five-year contracts that extended to February 2023. Multiple solar installations were conducted under those agreements at both Aviation and Public Works facilities to bring the total number of solar installations on City property to 57 as shown in ATTACHMENT 1. Staff are forecasting that up to 20 new solar installations are likely to be completed by 2030--the majority of which could be completed through solar services agreements under a new qualified vendor list. Staff are seeking Council approval to proceed with the procurement process.
Procurement
The Office of Sustainability will release an RFQu in accordance with Administrative Regulation 3.10, Qualifications Based Section resulting in a list of qualified vendors established based on specific criteria such as statements of qualification and work, key personnel and firm references.
Financial Impact
Once solar projects are developed, the primary means of financing will require no upfront capital, but instead paid through power purchase agreements (called solar services agreements in Arizona) using existing energy budgets that commit to purchasing the power that they produce at a fixed price competitive with existing and projected electric utility rates.
Recommendation
This report requests the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to issue a Request for Qualifications (RFQu) to create a Qualified Vendor List (QVL) for solar services.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Office of Sustainability.