Title
Media Buying Service Contract - Request for Award - IFB 2122-WPP-507 (Ordinance S-48618)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with M&M Media Solutions, Inc., to provide media buying services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The agreement value will not exceed $100,000.
Report
Summary
The purpose of this agreement is to provide media buying services for purposes of researching, recommending, planning, buying, and tracking of all media purchases for the summer of 2022 Drought Awareness and Water Conservation Campaign.
Procurement Information
This recommendation was made using an Invitation for Bid procurement and was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Six vendors submitted bids deemed to be responsive and responsible. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
M&M Media Solutions, Inc. 8 percent ($8,000)
Other Bidders
Esser Design, LLC 11 percent ($11,000)
Commit Agency 12 percent ($12,000)
The Colibri Collective, LLC 15 percent ($15,000)
The Lavidge Company 15 percent ($15,000)
Northern Arizona Partners, LLC $45,000
Contract Term
The contract will begin on or about June 1, 2022, for a one-year term with no options to extend.
Financial Impact
The aggregate value for M&M Media Solutions, Inc. will not exceed $100,000.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.