Title
Planning and Development Department Residential and Commercial Building Plan Review On-Call Services Amendment (Ordinance S-47880)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreement: 151709 with Willdan Engineering, Inc.; 151710 with Onsite Engineering, P.L.C.; 151711 with Stantec Consulting Services, Inc.; 151712 with Bureau Veritas North America, Inc.; and 151713 with MZ Engineering LLC to provide additional Planning and Development Department Residential and Commercial Building Plan Review On-Call Services. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in these amendments will not exceed an aggregate value of $1 million.
Report
Summary
The purpose of this project is to provide on-call residential and commercial building plan review services on an as-needed basis that include, but are not limited to: new construction, alterations, and repairs submitted by commercial and residential property owners for compliance with the Phoenix Building Construction Code and Fire Code.
These amendments are necessary because development activity in the City of Phoenix has continued to increase over the past year and the local economy continues to strongly attract private investment. During last fiscal year, the Planning and Development Department (PDD) completed approximately 275,000 inspections. Plan review and permitting activity in several areas is approaching levels not seen since the housing and construction boom of the mid-2000s. To maintain customer service levels in plan reviews, PDD proposes an increase in several areas to add peak plan review capacity.
Contract Term
The term of each agreement will not change. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for each of the consultants for the Planning and Development Department Residential and Commercial Building Plan Review On-Call Services was authorized for an aggregate fee not to exceed $3 million, including all subconsultant and reimbursable costs.
- These amendments will increase the aggregate authorization by an additional $1 million, for a new aggregate total not to exceed $4 million, including all subconsultant and reimbursable costs.
Funding for these amendments are available in the Planning and Development Department's Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Residential and Commercial Building Plan Review On-Call Services Agreements 151709, 151710, 151711, 151712, and 151713 (Ordinance S-46401) on March 4, 2020.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Ginger Spencer, the Planning and Development Department, and the City Engineer.