Title
Certificate of Insurance Monitoring (Ordinance S-49082)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Exigis, LLC to provide Certificate of Insurance (COI) Monitoring for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $230,000.
Report
Summary
This contract will provide online comprehensive insurance certificate monitoring and tracking services. If approved, Exigis, LLC will host the web-based application and make it available to the City. Additionally, the services include necessary maintenance and support. These Certificate of Insurance services include support of the 500+ contracts within the airport system that includes Sky Harbor International Airport, Deer Valley Airport, and Goodyear Airport. Staff will oversee the compliance of insurance for all contracts and vendors using the web-based application provided by Exigis, LLC.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposals for Certificate of Insurance monitoring was conducted in accordance with Administrative Regulation 3.10. Two proposals were received and one proposal was deemed responsive.
The proposal was evaluated by an evaluation panel and scored based on the following criteria, with a point range of 0-1,000 points:
- Overall Qualifications and Experience of the Vendor and Key Personnel: 0-300 points.
- Method of Approach: 0-275 points.
- Customer Service and Training: 0-250 points.
- Fee Schedule and Invoicing: 0-175 points.
The evaluation panel recommends Exigis, LLC for contract award as the best value to the City based on the consensus scores:
- Exigis, LLC - 915 points.
Contract Term
The term of the contract will begin on or about Nov. 1, 2022, for a five-year aggregate term with no options to extend the term.
Financial Impact
The contract value will not exceed $230,000 for the five-year aggregate contract term. Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport - 3400 E. Sky Harbor Blvd., Phoenix, Ariz. 85034
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.