Title
Additional Expenditures for Cooling Tower Water Treatment Services (Ordinance S-47028)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to the contract with Western Waters Technologies, Inc. (Contract 143012) in an amount up to $35,000, to provide mandatory monthly testing and water treatment services on City-owned boilers and chillers. Further request authorization for the City Controller to disburse all funds related to this item. The revised aggregate value of the contract will not exceed $660,000.
Report
Summary
This contract is used to maintain mandatory monthly testing and water treatment programs for City-owned chillers and boilers that are in operation. The chillers and boilers are components of heating, ventilation, and air conditioning (HVAC) systems. The water treatment program prevents fouling of the systems due to scale formation, limits corrosion, biological growth, slime and other general fouling of all water surfaces, passages, storage tanks, basins, heat exchangers, piping, and associated equipment. Public Works is responsible for City-owned HVAC systems and this contract provides required maintenance to components of those systems.
Contract Term
The initial three-year term of the contract began on June 1, 2016, with one two-year option to extend, for a total contract term of five years.
Financial Impact
Upon approval of $35,000 in additional funds for the Public Works Department, the revised aggregate value of the contract will not exceed $660,000. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The contract is the result of solicitation IFB 16-118 awarded by Formal Council action on June 1, 2016, with an estimated aggregate amount of $625,000.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.