Title
Fitness Equipment Purchase, Repair and Preventative Maintenance - MESC 17H-GSRC-0930 (Ordinance S-44490)
Description
Request to authorize the City Manager, or his designee, to allow the use of the Mohave Educational Services Cooperative, Inc. (MESC), to contract with Gym Source USA, LLC for fitness equipment purchase, repair and preventative maintenance services for the Parks and Recreation Department. Further request the City Controller to disburse all funds related to this item. The five-year aggregate value of this contract will not exceed $150,000 with an annual estimated expenditure of $30,000.
Report
Summary
The Parks and Recreation Department operates multiple community centers that provide City residents the use of various fitness equipment, such as free and circuit weights and miscellaneous cardio fitness machines. Because it is imperative that the fitness equipment operate safely and according to manufacturer specifications, this contract will be utilized to provide repair services and regularly scheduled preventative maintenance of equipment, as well as allowing the purchase of new fitness equipment, on an as-needed basis. These fitness centers are essential to the operation of Parks, in continuing to provide core services to City residents.
Procurement Information
The City of Phoenix is a member of the MESC, and the contract between MESC and Gym Source USA, LLC was awarded through a competitive process, consistent with the City's procurement processes as set forth in Phoenix City Code, Chapter 43. Utilization of the MESC contract allows the City to benefit from cooperative governmental pricing and volume discounts.
Contract Term
The five-year contract term will begin on or about May 15, 2018.
Financial Impact
The five-year aggregate value of this contract will not exceed $150,000 with an annual estimated expenditure of $30,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.