Title
Airport Parking Management Services (Ordinance S-45610)
Description
Request to authorize the City Manager, or his designee, to increase the existing contract funds with ACE Parking Management, Inc., Contract 129773, in the amount of $10,832,010 for continued parking management services at Phoenix Sky Harbor International Airport and to extend the term of the contract for 14 months on a month-to-month basis through Dec. 31, 2020. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Phoenix Sky Harbor International Airport (PHX) provides parking services for the traveling public and employees of airport businesses. The Aviation Department (AVN) uses a parking management service company to provide day-to-day operations and management of the parking program. This includes operation of an online reservation system, staffing cashier positions, and collecting, depositing, and reporting revenue. The current parking management services contract with ACE Parking will expire Oct. 31, 2019.
On March 9, 2018, AVN issued Request for Proposal (RFP) Parking Management Services at Phoenix Sky Harbor International Airport AVN RFP 18-039. Proposals were submitted on May 10, 2018 and final deliberations were completed June 28, 2018.
The Public Notice of Award Recommendation was posted on the City’s solicitation website on July 17, 2018. On July 24, 2018 Ace Parking Management, Inc. submitted a protest. The Public Notice of Solicitation Cancellation with the intent to reissue was posted on the City’s solicitation website on Aug. 9, 2018. To improve the new solicitation and to mitigate potential protests, AVN staff worked for several months to develop a new scope of work.
In early 2019, AVN staff determined the West Ground Transportation Center (WGTC) Concession Revenue Contract Solicitation (RCS) process will eliminate the need for an ongoing parking management contract. Therefore, the Public Notice of Solicitation Cancellation was posted on the City’s solicitation website on March 7, 2019. This contract extension and additional spending authority will allow continuous parking services to be provided to PHX customers during the WGTC lease and Concession RCS process scheduled for December 2019.
Contract Term
This request will extend the term of the Contract approximately 14 months on a month-to-month basis through Dec. 31, 2020.
Financial Impact
The estimated monthly amount is $773,715 and the aggregate amount during the extension period through Dec. 31, 2020 will not exceed $10,832,010. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Aviation and Transportation Subcommittee meeting on April 23, 2019, by a vote of 2-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.