Title
Portable Recycling and Waste Containers Contract Recommendation (Ordinance S-43665)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ClearStream Recycling, Inc. (Vendor 3525257) for portable recycling and waste containers in an amount not to exceed $45,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department seeks to purchase portable containers and bags specially fitted for these containers for use at special citywide events, such as the SuperBowl and Final Four. The containers are used to collect refuse, recycling and compostable materials. The containers use an innovative X-Frame design that is collapsible, portable, lightweight and durable. Collection at these events supports the City's goal to divert 40 percent of the waste stream by 2020.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing that there is only one source for the necessary goods and services. ClearStream Recycling, Inc., is the only manufacturer and authorized vendor for these containers.
Contract Term
The initial two-year contract term will begin on or about Sept. 1, 2017, and end on Aug. 31, 2019. Provisions of the contract include options to extend the term of the contract for up to three additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures will not exceed $45,000.00 over the life of the contract, with an estimated annual expenditure of $9,000.00. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.