Title
Contract Recommendation for Pierce Manufacturing Parts (Ordinance S-45968)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hughes Fire Equipment, Inc. to supply Pierce Manufacturing parts and accessories on an as-needed basis in a contract amount not to exceed $1,400,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department maintains 37 units of Pierce Manufacturing equipment for the Fire Department. These units are used to assist with front-line rescues and emergencies for the health and safety of the community. This contract will help to provide required parts and accessories that can only be distributed from Pierce Manufacturing by Hughes Fire Equipment for the maintenance and repairs of equipment. These parts are critical for the maintenance and repairs of these units and for decreasing downtime of emergency response equipment that is essential in providing emergency services to the community.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for these essential parts and accessories. Hughes Fire Equipment is the only authorized distributor of Pierce Manufacturing parts and accessories for the State of Arizona.
Contract Term
The initial one year contract term will begin on or about Oct. 1, 2019 with four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $280,000, with an aggregate value not to exceed $1,400,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by the Deputy City Manager Karen Peters and the Public Works Department.