Title
Solid Waste and Recycling Equipment - Requirements Agreement COOP-26-0187 (Ordinance S-53098) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute a contract with Anco Sanitation Systems, Inc., the authorized local distributor for Marathon Equipment Company, to purchase solid waste and recycling collection and transportation equipment and related equipment, supplies and accessories for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total cost of the contract will not exceed $450,000.
Report
Summary
The contract will provide the Aviation Department with the flexibility to purchase new and replacement trash compactors and balers on an as-needed basis to support ongoing waste management operations. The Aviation Department currently uses this equipment at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport where many units are aging and require modernization. Additional balers are also needed across airport loading docks to help maintain compliance with the City’s recycling diversion goals and to improve the efficiency of waste-handling processes. Marathon Equipment Company, working through its local distributor, Anco Sanitation Systems, Inc., supplies industry-leading waste-handling equipment and offers competitive national cooperative pricing. Leveraging this cooperative agreement ensures the City receives the best overall value while supporting consistent and reliable waste management operations across all airport facilities.
Procurement Information
According to Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. This cooperative contract was established by Sourcewell using a process consistent with the City's procurement process set forth in Phoenix City Code Chapter 43.
A cooperative agreement was established by Sourcewell under solicitation number 010825-MEC. Agreement 010825-MEC between Marathon Equipment Company and Sourcewell includes terms that allow the City to enter into a linking agreement directly with the local dealer or distributor. Marathon Equipment Company directed the City to contract directly with Anco Sanitation Systems, Inc. to obtain the pricing set forth in Agreement 010825-MEC. Anco Sanitation Systems, Inc. has agreed to be bound by the City's terms and conditions and the terms of Agreement 010825-MEC.
Contract Term
The term of the contract will commence on or about Sept. 1, 2026, and will continue through May 19, 2029, with four one-year options to extend the term.
Financial Impact
The cost of the contract will not exceed $450,000 over the aggregate term.
Funding is available in the Aviation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Frank McCune and the Aviation Department.