Title
Wastewater Collection System Emergency Repair and Replacement Program - Engineering Services - WS90500232 (Ordinance S-51840) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC to provide Engineering Services that include minor design and construction administration and inspection services for the Wastewater Collection System Emergency Repair and Replacement Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to support the City's Wastewater Collection System Emergency Repair and Replacement Job Order Contract Program and provide sufficient resources to respond immediately to emergencies 24 hours a day, seven days a week, including holidays.
Wilson Engineers, LLC 's services include, but are not limited to: respond to the emergency site or designated coordination location within one and one-half hours of the request unless otherwise indicated; assess emergency situations and develop a repair solution; confirm contractor’s work progress and quantities of work completed are on schedule and meet standards; review contractor cost proposals, work submittals, shop drawings, RFIs, program and project change requests, and payment applications; develop and administer the project schedule; conduct pre-construction meetings; assist in obtaining permits and approvals for the work; provide on-site inspection and review of work and completed repairs; conduct substantial and final completion walks; prepare and maintain as-builts; and provide public information, GPS/GIS/survey services, and other work as required.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below:
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposer
Rank 2: Ardurra Group, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Ginger Spencer, the City Engineer and the Water Services Department.