Title
Locking Systems and Parts - Requirements Contract - IFB 17-069 (Ordinance S-45107)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to Contract 144095 with Intermountain Lock and Security Supply; Contract 144096 with Anixter, Inc., Contract 144097 with Craftmaster Hardware LLC; and Contract 144094 with Sun Door and Trim, Inc., in an aggregate amount of $800,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors provide locking systems and parts critical in keeping the City's assets safe and secure. Departments are responsible for securing and monitoring City-owned property, as established in A.R. 5.13. The Public Works Department provides such services at 676 City owned and leased facilities. Such services include door re-keying and core replacements, door handle replacements, high security key duplication, ADA compliant door assemblies, and automatic door hardware. The Aviation Department has several new building projects, including a new Terminal 3 with new Airline tenants, a new Command Center, Bus Maintenance Building, and several new Car Rental tenants. Aviation is also in the process of re-keying all of Sky Harbor, including the Corporate Office Building, and Executive Terminal. The locking systems are used by all departments citywide. The City of Phoenix Enterprise departments have used approximately 78 percent of the contract funds. An additional $800,000 is being requested to get through the remaining 39 months of the contract. This is based on an average monthly spend of $22,000 for the past 21 months.
Financial Impact
With the $800,000 in additional funds, the contract's revised aggregate value through Dec. 31, 2021, is now $1,350,000 (including all applicable taxes) with new estimated annual expenditures of $270,000. Funds are available in all City department budgets.
Concurrence/Previous Council Action
These contracts are the result of IFB 17-069 awarded by Formal Council Action at the Dec. 7, 2016 Council meeting.
Department
Responsible Department
This item is recommended by the City Manager Ed Zuercher and the Finance Department.