Title
Low/Medium Voltage Electrical Equipment Testing, Calibration and Repair Services Contract (Ordinance S-44904)
Description
Request to authorize the City Manager, or his designee, to amend IFB Contract 134512 with Southwest Energy Systems, LLC to extend the term on a month-to-month basis not to exceed six months starting on Sept. 1, 2018. Further request authorization for the City Manager, or his designee, to amend IFB Contract 134510 with Electric Power Systems International, Inc. to extend the term on a month-to-month basis not to exceed six months starting on Sept. 1, 2018. Further request authorization for the City Manager, or his designee, to spend an additional amount not to exceed $660,000. The amendments may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Contracts require that Southwest Energy Systems, LLC and Electric Power Systems International, Inc. provide electrical preventative maintenance and testing services to ensure all electrical equipment is operational and within industry and manufacturer tolerances. The services reduce life and property hazards that can result from failure or malfunction of electrical equipment. The extensions will allow sufficient time to complete the competitive process and award multi-year contracts.
Contract Term
The terms of the Contracts will be on a month-to-month basis not to exceed six months starting Sept. 1, 2018.
Financial Impact
The total cost of the Contracts, including all extensions, will not exceed $3,894,000. Funds are available in the Public Works, Aviation, and Water Services Departments' operating budgets.
Concurrence/Previous Council Action
The Contracts were awarded by the City Council (Ordinance S-39204) on Sept. 19, 2012. The terms of the Contracts were one year with four one-year options to extend the terms through Aug. 31, 2017. The original aggregate cost of the Contracts was $1,885,000. An additional year and funding were added by the City Council (Ordinance S-43777) on July 6, 2017, which extended the terms to Aug. 31, 2018 and increased the cost of both Contracts by $1,349,000, bringing the total aggregate cost to $3,234,000. The total cost of the Contracts will increase to $3,894,000 with the additional amount of $660,000.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Karen Peters and the Public Works, Aviation and Water Services departments.