Title
Commercial, Industrial, and Institutional Sectors Water Demand Study (Ordinance S-43523)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Smart Use, LLC, to provide water demand studies for local commercial, industrial, and institutional sectors. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This project is a continuation of a research project that examined specific water use components of local commercial, industrial, and institutional sectors and will build on the information previously collected and analyzed. Past studies were preliminary investigations into water use and wastewater generation by general office, retail, warehouse, health care facilities (primary hospitals), hospitality (primary hotels and motels), and schools. These preliminary studies helped identify the specific end uses of water or "building blocks" that can be used to disaggregate water use amounts in several sectors. The building blocks identified exist among various sectors, and additional research is needed in these sectors as well as new research in sectors such as colleges, universities, high-tech manufacturing (microchips, aerospace, etc.), government facilities, data warehouses, commercial laundries, and high-intensity water users (primary bottling plants, food processors).
Smart Use, LLC, will facilitate water use studies with local non-residential organizations and businesses. The data will be used to improve water demand forecasts based on user type, general usage, and fixture age in order to effectively allocate for water consumption and wastewater production. The data will further allow the Water Services Department to plan for potential future severe drought and associated strategies.
Procurement Information
Request for Proposals 84-17-005-RFP-8416 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. There were four offers received by the Water Services Department on Feb. 15, 2017.
The proposals were scored by a three-member evaluation committee based on the following criteria: qualifications of analytical research (200), qualifications of auditing/analyzing structures (200), proposal approach (150), qualifications of managers/personnel (150), accessibility/proximity to City of Phoenix (100), references (100), and payment schedule (100).
Smart Use, LLC: 977
Burton Energy Group: 837
Montgomery & Associates: 767
Rounds Consulting Group, Inc.: 548
The Water Services Department recommends that the offer from Smart Use, LLC, be accepted as the highest scored, responsive, and responsible offer that is most advantageous to the City.
Contract Term
The initial five-year contract term shall begin on or about June 15, 2017, and end on June 14, 2022.
Financial Impact
The aggregate contract value will not exceed $125,000 (including applicable taxes). Funds are available in the Water Services Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.