Title
Canine Veterinary Services - Requirements Contract - RFP 18-039 (Ordinance S-45192)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Svoboda Veterinary Services, LLC dba Hayden Road Animal Hospital, to provide as-needed Canine Veterinary Services for the City of Phoenix Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $335,000.
Report
Summary
The contract is necessary to provide routine and as-needed veterinary services to the Police Department's canines. The contractor willl examine, evaluate, diagnose, treat and provide the necessary veterinary and health care needs for the police service canines. Contractor will also prescribe, dispense and administer prescription medications and provide 24-hour emergency veterinary consultation to the Police Department Canine Unit handlers. The contractor willl provide all required services in accordance with applicable federal, state, city and local laws, rules and regulations.
Procurement Information
A Request for Proposals, RFP 18-039 for Canine Veterinary Services for the Police Department, was conducted in accordance with Administrative Regulation 3.10. The solicitation was issued to 160 vendors and was posted on the City's website on June 26, 2018. A non-mandatory Pre-Offer Conference was held on July 10, 2018. One offer was received by the Procurement Division on Aug. 3, 2018. The proposal was scored by an evaluation panel based on the following criteria:
A. Firm Overview, Project Approach, Methodology - 400 points
B. Firm and Personnel Qualifications, Experience, Licensing and Accreditations, Citations/Violations - 300 points
C. Cost - 200 points
D. References - 100 points
The offer was scored and Svoboda Veterinary Services, LLC dba Hayden Animal Hospital received 1,000 points.
The pricing from the offeror is deemed fair and reasonable based on comparisons with other local law enforcement agency contracts.
It is recommended by the Deputy Finance Director that the proposal from Svoboda Veterinary Services, LLC dba Hayden Road Animal Hospital, be accepted as the most responsive and responsible offer.
Contract Term
The five-year contract term shall begin Jan. 1, 2019 through Dec. 31, 2023.
Financial Impact
The aggregate contract value shall not exceed $335,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.