Title
Vehicle Graphics Supply and Installation Contract Recommendation - IFB 18-FSD-009 (Ordinance S-43850)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pride Group, LLC (3514989) to provide various decals and graphics for the City of Phoenix fleet as needed for an amount not to exceed $500,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is seeking the supply and installation of various decals and graphics for City-owned vehicles, including Police decals, safety decals and vehicle wraps. The decals display vehicle unit numbers, the City of Phoenix logo and "For Official Use Only"; proper identification is required on City vehicles to comply with AR 6.11.
Procurement Information
Invitation for Bid (IFB) 18-FSD-009 was conducted in accordance with Administrative Regulation 3.10. Three bids were received on July 21, 2017. The bids were evaluated based on responsiveness and lowest bid. One offer was deemed non-responsive for not providing complete pricing. The two responsive bids were:
Pride Group, LLC: $17,439.76
RR Donnelley: $24,343.05
Pride Group was determined to be the lowest responsive offer.
Contract Term
The initial term of the contract will begin on or about Sept. 1, 2017, and end on Aug. 31, 2018. The contract will include an option to extend the term up to four years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contract will not exceed $500,000, with an estimated annual expenditure of $100,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.