Title
Maintenance and Repair of Various Aviation Doors - AVN IFB 18-028 (Ordinance S-44523)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with D.H. Pace Company, Inc. (D.H. Pace) for maintenance, repair, installation, testing, and inspection services on an as-needed basis for various aviation doors, including hangar doors, overhead doors, dock leveling devices, and automatic doors, at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport (Airports) in an amount not to exceed $1.5 million over the five-year term of the contract if all options to extend are exercised. The contract may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds relating to this item.
Report
Summary
Under the contract, D.H. Pace will provide maintenance, repair, installation, testing, and inspection services on an as-needed basis for various aircraft hangar doors, overhead doors, dock leveling devices, and automatic doors throughout the Airports.
Procurement Information
Solicitation AVN IFB 18-028 was conducted in accordance with Administrative Regulation 3.10. One bid was received on March 14, 2018 from D.H. Pace. The offer was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide the required goods and services. The offer from D.H. Pace was deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The contract term is two years and will begin on or about June 1, 2018. The contract will include three options to extend the term for one year at the sole discretion of the Aviation Director.
Financial Impact
The cost of the contract will not exceed $1.5 million over the five-year term of the contract if all options to extend are exercised. Funds are available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.; Phoenix Deer Valley Airport, 702 W. Deer Valley Road; Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.