Title
Multi-Family Window Replacement Contract - RFP FY26-086-13 - Request for Award (Ordinance S-53073) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Suncoast Glass and Glazing, LLC, G & G Specialty Contractors, Inc., and Evolution3.0 LLC to provide multi-family window replacement for the Housing Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $7.5 million.
Report
Summary
The contract will support multi-family portfolios and future preservation initiatives, including a comprehensive window restoration project. The project includes the complete removal of all existing window assemblies and the furnishing and installation of new aluminum window systems.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Seven vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach: 400 points
Qualification and Experiences: 400 points
Pricing: 200 points
After reaching consensus, the evaluation committee recommends award to the following vendors:
Suncoast Glass and Glazing, LLC - (764 points)
G & G Specialty Contractors, Inc. - (739 points)
Evolution3.0 LLC - (646 points)
Contract Term
The contracts will begin on or about July 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $7.5 million. These projects are being funded through General Obligation Bond funding or U.S. Department of Housing and Urban Development grant funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.