Title
Mailing Services with Electronic Transfer - Requirements Contract - RFA 19-144 (Ordinance S-45701)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Standard Printing Company, Inc. dba Information Outsource to purchase mailing services with electronic transfer for the Neighborhood Services Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $180,000.
Report
Summary
This contract will provide electronic communication and mailing of code enforcement notices and correspondence, neighborhood notices of local City activities, and everyday business mail critical to meet the deadlines and requirements of the Code. Other important services which are provided include correcting addresses, printing and stuffing envelopes, mailing documents and providing electronic status reports to the Neighborhood Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which stated that this supplier has already customized applications and processes to provide the required services and that use of an alternate supplier would subject the department to significant additional investment of both time and money to achieve equivalent services.
The Deputy Finance Director recommends that the contract with Standard Printing Company, Inc. dba Information Outsource be accepted.
Contract Term
The five-year contract term will begin on or about July 1, 2019.
Financial Impact
The aggregate contract value will not exceed $180,000 with an estimated annual expenditure of $36,000. Funds are available in the Neighborhood Services Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Neighborhood Services and Finance departments.