Title
Trailhead Custodial Maintenance Services - Requirements Contract (Ordinance S-45963)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Bio Janitorial Service, Inc. to provide trailhead custodial maintenance services for the Parks and Recreation Department in an amount not to exceed $1,875,000 over the term of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide comprehensive janitorial and grounds maintenance support for trailheads and visitor centers throughout the City of Phoenix. The contractor will clean and maintain restrooms, ramadas, picnic areas, parking lots, etc. These facilities are heavily utilized by residents of Phoenix, year-round and this contract will ensure facility cleanliness to enhance and support the quality of the customer experience.
Procurement Information
Invitation for Bid (IFB) 19-037 was conducted in accordance with Administrative Regulation 3.10. The following two offers were received by the Finance Department's Procurement Division on July 12, 2019.
Bio Janitorial Service, Inc.: Central Zone Locations - $12,588.36 per month, North Zone Locations - $18,141.53 per month
ISS Facility Services, Inc.: Central Zone Locations - $47,740 per month, North Zone Locations - $53,843 per month
The Deputy Finance Director recommends that the offer from Bio Janitorial Service, Inc., be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Sept. 1, 2019.
Financial Impact
The aggregate value will not exceed $1,875,000, with an estimated annual expenditure of $375,000. This amount includes regular, monthly services and as-needed ancillary services. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Parks and Recreation Department.