Title
Fixed Wing Airplane Contract RFP 22-094 - Request for Award (Ordinance S-49201)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pilatus Business Aircraft, Ltd. for the purchase of a fixed wing airplane for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $18 million.
Summary
This contract will provide the Police Department's Air Support Unit (ASU) with a new fixed wing airplane, including all necessary pilot and mechanic training to operate and maintain the aircraft. The contractor will manage and oversee completion of the aircraft and its installation of specific mission configurations. The new fixed wing airplane will be used in observation and apprehension of known violent offenders, transport of department personnel in furtherance of ongoing criminal investigations, and transport of City and department-owned cargo and property. This will replace ASU's two Cessna airplanes that can no longer provide the required level of service the City needs. The current airplanes have become expensive to operate due to increased maintenance and inspections resulting in reduced aircraft availability and mission effectiveness.
Procurement Information
A Request for Proposal (RFP) procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000:
Performance and Safety: 0- 275 points
Aircraft and Mission Configuration: 0-250 points
Experience and Qualifications: 0-200 points
Method of Approach: 0-150 points
Pricing: 0-125 points
After reaching consensus, the evaluation committee recommends awarding to Pilatus Business Aircraft, Ltd., which received 781 points.
Contract Term
The contract will begin on or about Dec. 1, 2022, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $18 million. Funding is available in the Police Department's budget.
Concurrence/Previous Council Action
This request is based on the Council-approved Public Safety Aerial Fleet replacement plan. This plan was approved by Public Safety and Justice Subcommittee on Dec. 9, 2020 and City Council on Jan. 6, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.