Title
Request to Enter into Agreements for Airport Custodial & Floor Care Services Contracts
Description
This report requests the Transportation, Infrastructure and Planning Subcommittee recommend City Council approval to enter into contracts with ABM Aviation, Inc., 3H & 3H, Inc., and JanCo FS 3, LLC doing business as Velociti Services to provide custodial and floor care services at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport (Airports) for an amount not to exceed $224 million over a seven-year aggregate contract term.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
On May 31, 2023, City Council authorized the issuance of a Request for Proposal (RFP) for three contracting opportunities under the Airport Custodial & Floor Care Services RFP, large company, small company, and floor care services categories. The small company category opportunity was reserved for small businesses with gross income less than $22 million over the past three years, pursuant to the Small Business Administration's guidelines. The contracts will provide staff, equipment, supplies, and supervision necessary to furnish custodial cleaning and floor care services for the Airports. Each contract opportunity will include an Employee Retention Policy, which will require the successful proposer to retain current custodial services contract employees for at least 90 days.
Procurement Information
In accordance with Administrative Regulation 3.10, AVN RFP 23-032 was processed and a total of twenty-three proposals were received for the following three Groups under the RFP. Sixteen proposals were reviewed for minimum qualification and responsiveness; seven proposals were deemed non-responsive.
- Group A - Large Company Custodial Services
- Group B - Small Company Custodial Services
- Group C - Floor Care Services (Large Company)
A four-member evaluation committee evaluated those proposals based on the following five criteria with a maximum possible point total of 1,000:
- Operations Plan: 0-300 Points
- Qualifications/Experience: 0-225 Points
- Quality Assurance and Work Order Management Program: 0-200 Points
- Recruitment and Retention Plan: 0-175 Points
- Pricing: 0-100 Points
After reaching consensus for all three Groups, the evaluation committee recommends awards to the following vendors:
Group A - Large Custodial Services:
ABM Aviation, Inc. - 855.23 Points.
Group B - Small Company Custodial Services:
3H & 3H, Inc. - 841.26 Points.
Group C - Floor Care Services (Large Company):
JanCo FS 3, LLC doing business as Velociti Services - 788.23 Points.
Contract Term
The contracts will begin on or about April 1, 2024, for a 5-year term with two, one-year extension options to be exercised at the sole discretion of the Aviation Director.
Financial Impact
The total estimated combined contract value will not exceed $32 million annually, or up to $224 million for the seven-year total contract term.
Funding is available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
The Business and Development Subcommittee recommended approval of this item on November 2, 2023, by a vote of 3-0
The Phoenix Aviation Advisory Board recommended approval of this item on November 16, 2023, by a vote of 6-0
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road;
Phoenix Deer Valley Airport, 702 W. Deer Valley Road;
Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ.
Council Districts: 1, 8, Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.