Title
Off-Road Equipment Cutting Edges and Tools - Contract Recommendation (Ordinance S-46408)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Branco Machinery, Co. for purchase of cutting edges and tools. This contract will have an aggregate amount of $225,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintenance and repair of City of Phoenix fleet vehicles and equipment. This contract will allow the department to replace malfunctioning or worn cutting edges on excavators, loaders, graders and road milling machines. Due to the diversity of the fleet, the City does not have the facilities to cut, grind or pierce mounting holes for fabrication of the myriad of edge sizes. This contract will allow for expedited repairs to place inoperable equipment back in service quickly.
Procurement Information
Invitation for Bid (IFB) 20-FSD-035 was conducted in accordance to Administrative Regulation 3.10. One bid was received from Branco Machinery Co. for carbon alloy cutting edges and kennametal road planing and trenching tools. This bid was deemed responsive and responsible with the following bid prices for group total:
Carbon alloy: $17,804.23
Kennametal: $26,644.80
Contract Term
This contract will begin on or about April 1, 2020 for an initial one-year term, with four option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an aggregate amount of $225,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.