Title
Automotive Upholstery - Contract Recommendation (Ordinance S-46522)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Empire Custom Upholstery, LLC and Variety Paint and Body, Inc. to provide automotive upholstery service for City of Phoenix fleet vehicles. This item will have an aggregate amount of $300,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintenance and repair of 6,500 fleet vehicles. Often, the interior of fleet vehicles suffer from biological hazards that cannot be cleaned, and headliners, door panels, and flooring need to be replaced and restored. The services rendered under this contract will allow the Fleet Make-Ready Shop to send vehicles to the contracted vendors for reupholstering services to expediate getting the vehicles back in service.
Procurement Information
Invitation for Bid (IFB) 20-FSD-037 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received three bids. All bids were evaluated and deemed responsive and responsible, with two vendors being recommended for award. The requesting department approved the two lowest bidders below for all groups:
Empire Custom Upholstery, LLC: $5,622.50
Variety Paint and Body, Inc.: $ 7,080.00
Custom Stitching: $ 9,545.00
Contract Term
The initial one-year contract term shall begin on or about June 1, 2020, with four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated $60,000 annual expenditure with a total aggregate amount not to exceed $300,000 over the life of the contract. Funds are available in the Aviation and Public Works Departments' budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Karen Peters, and the Aviation and Public Works Departments.